Find the friction.
Automate it.
Measure what it saves.
Efficient Systems Group helps law, accounting, and advisory firms govern their AI use and automate contract and compliance work — built against NIST AI RMF and ABA Opinion 512, with the risk and ROI proven in dollars.
Serving teams in
Sound familiar?
This is what operational drag looks like.
Most professional services firms don't have a talent problem. They have a systems-design problem. These are the signals.
Engagement letters handled partner-by-partner
Every partner does it differently. No standard intake, no version control. Revenue leaks in the gaps.
Conflict checks done by memory
Manual, inconsistent, and a malpractice risk waiting to happen.
AI deployed with no policy or controls
Your people are already pasting client data into ChatGPT. No governance, no confidentiality controls.
Billing leaks from slow intake
Billing leaks because intake is slow. Work starts before the engagement letter is signed.
Contracts scattered across nine places
Executed docs in email, drives, and partners' folders. Nobody can find one in under an hour.
You've outgrown what used to work
What held together at 15 people breaks at 60. The drag compounds quietly.
If two or more of these describe your situation, let's talk.
What We Do
Five ways we reduce drag and build leverage.
Every engagement starts with understanding your current state. Then we design and implement the systems that get you unstuck.
AI Governance Assessment
Know your AI exposure before a client or your bar asks.
A 2-week assessment of how your firm uses AI, scored against NIST AI RMF — with a risk heat map, a policy gap analysis, and a 90-day roadmap. You get a clear picture of your exposure and what to fix first.
2 weeks
From $7,500
Operations Automation Buildout
Replace the manual process with a system that scales.
End-to-end implementation — contract intake, conflict checks, approval routing, repository, AI-enabled review, and automation. Built around your tools, documented, operational.
6–8 weeks
From $12,000
Operations Advisory Retainer
Ongoing systems optimization for firms that need to keep moving.
Ongoing optimization, AI governance, and systems support for firm leadership dealing with process gaps and operational debt.
Monthly retainer
From $5,500/mo
Compliance Systems Layer
Track obligations. Manage risk. Stay audit-ready.
Systems and workflows to track engagement obligations, compliance milestones, and deadlines — so nothing falls through the cracks and nothing surprises you in an audit.
4–6 weeks
From $6,500
Fractional Operations Partner
An operator in your corner without the full-time cost.
Ongoing embedded support for execution, coordination, and systems maintenance. Built for firm leaders who need an operator without the full-time cost.
Monthly retainer
From $3,000/mo
How We Work
A process built for results, not process.
No endless discovery phases. No bloated project plans. We move fast, document thoroughly, and focus on outcomes your team can actually use.
Discovery & Current State Audit
We spend the first 1–2 weeks mapping your workflows, interviewing your team, and identifying exactly where friction lives. You get a clear picture of the problem before we propose any solution.
- Workflow map
- Friction inventory
- Priority fix list
System Design & Build
We design the solution — whether that's a contract ops workflow, an intake system, AI-enabled review guardrails, or a full process redesign. We build it with your team, not over them.
- System architecture
- Implementation plan
- Tool configuration
Launch, Train & Operate
We implement, document, and train your team. Most clients see operational improvement within 30 days. We stay engaged for questions, adjustments, and ongoing support as needed.
- Live system
- SOPs & documentation
- Team training
What People Say
“Add a real quote from a former colleague or client here — 2 sentences about working with you or your expertise in contracts and operations.”
— Name, Title at Company“Add a real quote from a former colleague or client here — 2 sentences about working with you or your expertise in contracts and operations.”
— Name, Title at Company“Add a real quote from a former colleague or client here — 2 sentences about working with you or your expertise in contracts and operations.”
— Name, Title at CompanyClient case studies in development through our Founding Client Program.
Who We Work With
Industries we know well.
We work exclusively with professional services firms — where contract friction, compliance risk, and manual admin cost the most billable time.
Law Firms
Engagement letters, conflict checks, matter intake, client contracts, and vendor agreements — plus AI governance built for client confidentiality and bar ethics rules.
Accounting & Advisory Firms
Engagement operations, client onboarding, contract management, and compliance workflows — automation that respects independence and data-privacy requirements.
Consulting & Professional Firms
SOW operations, subcontractor agreements, project coordination, and the systems to run them as you scale.
Growing Firms Hitting Operational Debt
You've grown past informal processes but haven't built the infrastructure to match. That's exactly where we operate.
Photo coming soon
Harrison Jones
Founder & Principal, Efficient Systems Group
The Founder
Built by someone who's lived on both sides of the friction.
Harrison spent 3.5 years at Battelle as a Senior Contract Representative running the Environment & Infrastructure business line, and has since managed contracts and compliance inside professional services and engineering firms — building the workflows he now helps firms automate.
He built Efficient Systems Group because most firms don't have a talent problem. They have a systems-design problem. Contracts move through email. Obligations fall through the cracks. AI gets deployed without controls. Good people spend time firefighting instead of billing.
Efficient Systems Group exists to fix that — with practical systems, AI-enabled workflows, the ROI proven in dollars, and an operator's mindset.
What Results Look Like
Representative outcomes — case studies in development.
Automated engagement-letter intake and recovered roughly 12 hours a week of admin time
Systematized client-acceptance and conflict checks so nothing slips through before an engagement starts
Mapped the ROI of automating manual contract work — identifying recoverable value before any build
Ready to Start
Stop managing friction.
Start building systems.
A 30-minute discovery call is all it takes to identify where your biggest bottlenecks are — and whether Efficient Systems Group is the right fit.